Agents
Agents are the people, organisations, and families associated with your holdings. They serve as authority records — a single agent record can be linked to many resources.
Agent types
| Type | Use |
|---|---|
| Person | An individual (archivist, creator, donor, photographer…) |
| Organisation | A corporate body, institution, association, company |
| Family | A family unit as a collective creator or owner |
Browsing and searching
The left panel lists all agents with a search box at the top. Type to filter by name. Click an agent to view their details.
Creating an agent
Click + New agent and choose the type. The authorised form of name is required — this is the standardised name used for display and linking (following ISAAR(CPF) conventions).
You can paste a Wikidata QID, ORCID or VIAF ID to populate the fields.
The Details tab
| Field | Description |
|---|---|
| Authorised form of name | The standardised name (required) |
| Parallel forms of name | Alternative name forms in other languages or scripts |
| Other name forms | Variant names, former names, pseudonyms |
| Agent type | Person, Organisation, or Family |
| Dates of existence | Lifespan or period of activity |
| Description / Biography | Biographical or administrative history |
| ISNI / VIAF / Wikidata | External authority identifiers |
The Relations tab
Links this agent to other agents — for example a person to the organisation they belong to, or a family to its members. Each relation has a direction and a type (member of, predecessor of, controlled by, etc.).
The Resources tab
Lists all resources this agent is linked to, with the relationship type (Creator, Publisher, Subject…). Clicking a resource navigates to it.
The Places tab
Geographic places associated with this agent — birthplace, headquarters, area of activity. Places can be searched and linked from Wikidata, which fills in coordinates, dates, and descriptions automatically.
The Tags tab
Subject tags assigned to this agent from your institution's tag vocabulary.
The Notes tab
Internal and public notes on this agent. Note types follow ISAAR(CPF) categories: Biographical history, Organisational history, Legal status, Functions, Mandates, Internal structures, General context.